Reserve space

Three steps

Follow these three steps to reserve space for your event

Browse space

Visit the tab titled "Browse Space" above to view photos, information about square footage, capacity, event layouts, furniture, AV capabilities, and more in order to determine which spaces will suit your needs.

View availability

Determine whether the space you are considering is already reserved or available to book by consulting the room schedule in Campus Groups.

Create a booking

Once you have determined a suitable, available space for your event, submit a request to reserve it by creating an event in Campus Groups.

Visit Campus Groups

After browsing information on this website to determine which spaces are suitable for your event, visit Campus Groups to view availability and create a booking.

Campus Groups Homepage

FAQ

Campus Groups

Campus Groups Help Center

Campus Groups provides advice and answers about how to use the system here.

The room I want is not appearing in the "book rooms" window within the +Create Event form

After clicking book room within the event page, is the room you want not there? One common reason this occurs is that the rooms that appear in the book rooms pop up window are automatically filtered for capacity. Only rooms with a capacity greater than the number you entered in the "Number of attendees" field will appear. To see more rooms you can either decrease the number you entered in this field or adjust the capacity at the top of the pop up window to "Any capacity".

How far in advance can I book event spaces?

We are currently accepting reservations for events taking place through July 2025.

How far in advance can I book classrooms?

We are currently accepting reservations for reservations taking place through December 2024.

Set up and break down time

If you don't have your event spaces reserved during the time that set up and break down will take place for your event... set up and breakdown might not happen for your event! If your a space is available on the Campus Groups calendar, someone else might book it. Please make sure to reserve your room for the time you need to execute set up and breakdown.

The room I want is greyed out on the room schedule and marked "Unavailable"

This actually means that the room IS available. If there is not a blue or green block on the room schedule during the date and time you would like to book a room, then the room is not currently booked by anyone else. The grey block that reads "Unavailable" indicates either that you have not been granted permission to book the room or that the room is not available for direct booking (only event booking). You should try to book the room via the green +Create Event form (instead of booking it directly from the room schedule).

How far in advance can I book meeting rooms?

We are currently accepting reservations for reservations taking place through July 2025.

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