Facilities and Operations

Policies and Requests

Review important policies about Facilities and Operations services on the CBS campus, submit requests, and browse additional resources

Policies

What to know if you are planning an upcoming event

Requests

Request services from the Facilities and Operations team. Submission button at the bottom of the page.

Resources

Browse additional resources that may help you plan your event

Policies

Event hosts are responsible for familiarizing themselves with and abiding by the following policies

Deadlines

Initial request

Facilities and Operations requests must be received at least two weeks prior to your event date. Service is not guaranteed if requests are submitted past this deadline.

Final cofirmation

The details of your request must be confirmed at least one week prior to the event. Changes are not able to be accommodated after this deadline.

Regulations

Payment

You are responsible for providing a chart string along with your Facilities and Operations request so that we may charge the appropriate account for services rendered.

Building access for guests

All Columbia University faculty and staff, as well as all Business School students have access to Henry R. Kravis and David Geffen halls. All other persons must be logged here on the guest list for lobby guards to permit them access. You may also set up a registration table in the lobby and perform your own guest check-in (required for guest lists larger than 25)

Building access for vendors

In order for vendors to enter Henry R. Kravis or David Geffen Halls, they must be met in the lobby and escorted upstairs. Any items that require a hand carts for transportation must go through the loading dock.

Fees

Fees vary depending on several factors. Events that take place during the weekend, events that require a larger scope of labor and larger number of laborers, events scheduled with limited set up and break down time, event setups that require moving rented furniture from the loading dock, and requests submitted with late notice will all incur higher fees. If you are in need of an exact cost estimate, you may request one from Columbia Facilities here. Please know that the CBS Operations team does everything we can to keep fees as low as possible.

Furniture arrangement | $60 - $1,000

For a smaller event with a simple furniture arrangement, you can expect to incur a fee of $60 - $350, depending on the noted factors. For a larger event with a complicated furniture arrangement, I you can expect to incur a fee of $250 - $1,000, depending on the noted factors.

Custodial | $60 - $1,000

For a smaller-capacity event, you can expect to incur a fee of $60 - $350, depending on the noted factors. For a larger-capacity event, you can expect to incur a fee of $250 - $1,000, depending on the noted factors.

A custodial fee of $60 minimum will be charged for any event hosted on the Columbia Business School campus durig which food and/or beverages are offered.

Services

Furniture arrangement

In advance of your event, we can help advise you on the arrangement that will best suit your event activities and take care of the heavy lifting to set it all up. We can also be available during your event to re-arrange furniture for various activity segments. Following your event, we can reset the furniture to restore the room to its original condition.

Acquiring additional furniture

Each space has a different variety of dedicated furniture. We can provide additional furniture from our on-site storage or help you rent what you need from an external provider.

Custodial services

We can make sure your space is clean and tidy before your event, be available to clean up after mid-event catering, and clean the room following your event so it's ready for the next user *required if food or beverages are served during your event

Requests

To request the services noted above from the CBS Operations team, click the button below

SUBMIT Request

Resources

On-site furniture

Tables

  • Rectangular tables (5 ft x 2 ft)
  • Round tables (5 ft diameter)
  • Hight top tables (30 in diameter, 42 in high)
  • Coffee tables (white; 30 in diameter)
  • Side tables (white; 16 inch diameter)

Chairs

  • Lounge chairs
  • High top chairs
  • Dining chairs (stackable, white)
  • Desk chairs
  • Dining chairs (brown leather, for use on Kravis 10th floor only)
  • Dining chairs (orange, for use on Kravis 10th floor only)

Additional furniture

  • Credenzas
  • Easels (suitable for holding a sign that is aproximately 24in by 36n in size)
  • Pedestal signs (suitable for holding a sign that is 11in by 17in in size)
  • CBS branded step and repeat banners
  • Coat racks
  • Stanchions (crowd control posts and ropes)
  • Risers (4 ft wide, 8 ft long, 8 in high; these can serve as a stage for a presentation)

FAQ

How can I contact the Operations team?

Via email at ops-events@gsb.columbia.edu

Where is the Operations team office located?

In the Link in room SC190 Kravis

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